Procedures for organising events attended in cars
The Ministry of Culture has prepared a sanitary protocol that explains the procedures for organising events that are attended in cars
Last update 25.05.2020
- Public cultural events (according to the definition specified in the Law on Safety of Public Entertainment and Festivity Events) at which the visitors participate from a passenger car (hereinafter - the car) may be organised without specifying the maximum number of simultaneous visitors to the event, provided that the following requirements are met:
- there is only one person or only persons living in the same household in one car at the same time;
- the parking of the cars at the event shall be carried out by ensuring a distance of at least 2 metres between adjacent cars. The maximum number of cars allowed at the event at the same time shall be determined according to the ability of the organisers of the event to ensure compliance with the precautionary measures and to monitor the flow of visitors;
- visitors using other means of transport, including bicycles, scooters, mopeds, motorcycles, vehicles intended for the carriage of goods and passengers (buses, lorries), and passenger cars with open bodywork, are not allowed to participate in the event. Pedestrians are not allowed to attend the event;
- during the event, visitors are not allowed to get out of their cars and stay outside of them, except for when using sanitary facilities, if access to them is provided at the event venue;
- during the event, visitors are not allowed to open the windows of the cars, except for the ventilation mode and for receiving purchased food and drinks.
- Prior to organising the event, the organiser of the event shall coordinate it with the local government in whose administrative territory the event venue is located, in accordance with the procedures set out by the local government; the organizer additionally will submit a venue plan indicating the scheme for the entering, exiting, and parking of the vehicles, as well as information on the control of compliance with the precautionary measures and the availability and location of - and the organisation of the flow of persons to - sanitary facilities according to the number of visitors.
- The organiser of the event shall in visible places at the event venue (at least at the entrance to the premises of the event) publicly display clearly legible information on the maximum number of cars that can be present at the venue at the same time, a warning on the prohibition on getting out of the car, and any other information on the organisation of the event and the restrictions determined.
- The organiser of the event shall place announcements publicly (including on the event’s website, social media, and at the venue), inviting visitors to evaluate their health condition and to not attend the event if they have any signs of a respiratory infection (fever, cough, shortness of breath) and also if they are subject to the conditions of self-isolation, quarantine, or isolation in accordance with sub-clause 4.12. of Cabinet Order No.103 of 12 March, 2020, “Regarding the Declaration of the Emergency Situation”.
- Tickets to the event shall only be sold remotely; the buyer shall be informed of the rules and restrictions of attending the event at the time of the purchase of the ticket.
- Event tickets shall be scanned through the window of the car without opening it.
- If the organiser of the event offers to visitors the opportunity to purchase food and drinks, the ordering and paying process must only be done remotely, ensuring contactless delivery.
- If the organiser of the event ensures visitors the possibility of using sanitary facilities, the organiser of the event shall ensure the planning and control of the flow of visitors, in order to prevent crowding of visitors and to ensure maintenance of a 2 metre distance at the sanitary facilities, including by marking the places for visitors to stand in maintaining a 2 metre distance.
- The organiser of the event shall ensure for visitors the possibility of maintaining hand hygiene at sanitary facilities (by washing hands with soap under running water and hygienic means for hand drying, or by using hand sanitisers (70% ethanol solution or another effective hand sanitiser)).
- The organiser of the event shall display clearly legible information at the sanitary facilities reminding to comply with the requirements of hygiene:
- Wash your hands often and thoroughly with soap and water, especially after visiting public places, before eating, before touching your face, and after visiting the bathroom.
- If it is not possible to wash your hands, disinfect them with an alcohol-based hand sanitiser.
- Remember that the surfaces of touchscreen devices, such as phones, can be contaminated with viruses and bacteria, so they must be cleaned regularly with alcohol-based disinfectants.
- Do not touch your face (eyes, nose, and mouth) with unwashed hands.
- The organiser of the event shall clean the sanitary facilities after each event, using appropriate disinfectants (the recommended disinfectants are 70% ethanol solution or 0.5% sodium hypochlorite solution). More detailed information on the cleaning of premises is available on the website of the Centre for Disease Prevention and Control.
- The organiser of the event shall evaluate the usefulness of the use of face masks and other personal protective equipment for the event service staff; compliance with conditions for the proper use and disposal thereof; and the necessity of determining compliance with other additional safety measures.
- The organiser of the event shall ensure an immediate termination of the event, if the visitors violate the established rules of the event.
!!! The organiser of the event shall be responsible for the compliance with precautionary measures at the event venue.